Guide to Exporting Program XML Data

Published June 2nd, 2025 by lbrack

How to Export AEPSi  Data 1.        Log in to  www.aepsi.com  and Click “Admin” from main menu. 2.        Select “Export Data” from the left  menu. 3.        Select the checkboxes under the “Export” column next to the Childs’ name and click the “Export Data” button. 4.        To export all child data from your program, click the “Export All Program 

Where can I view my group assessments (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to view group assessments.

What are assessment activities?

Published September 19th, 2023 by lbrack

Because using a comprehensive measure like the AEPS-3 Test can be time  consuming, programs may need ways to streamline initial assessment and subsequent progress monitoring of children. AEPS-3 offers assessment activities for both home- and center-based programs to help meet this need. A complete set of assessment activities includes all AEPS-3 Tes

What help and resources are available for AEPSi (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn about available help and resources.

What is my subscription start and end date?

Published October 2nd, 2023 by lbrack

Your subscription start date is the start date of your AEPSi subscription. The subscription end date is the date when it is time to renew your subscription. Well in advance of this date, you or the responsible party will want to contact Customer Service to renew your subscription. Add customer service/help ticket information here.    

How do I create custom fields (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to create custom fields.   

How do I assign a provider to a child (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to assign a provider to a child?

How do I create a caregiver profile (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to create a caregiver profile.

How do I add program users (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to add program users.  

Can I have access to multiple programs as a program administrator?

Published September 7th, 2023 by lbrack

As a program administrator you can have access to multiple programs within an Enterprise account. Your Enterprise account administrator will provide access across multiple programs.  You can see all of the roles you have access to from the My Profile section: 1.  Click the arrow on the user dropdown menu. 2. Select My Profile. 3. On the User Details

How do I generate a program report (Video)?

Published January 23rd, 2024 by lbrack

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How do I assign a caregiver to a child?

Published September 19th, 2023 by lbrack

To assign a caregiver to a child:1. Select Children from the left navigation menu. 2. Click "View" next to the child's name to go to Child Summary page.3. In the Caregivers section, select "Edit Team". 4. Click ADD NEW CAREGIVER and the "Assign New Caregiver" dialog box will appear. 5. Select a caregiver from the Caregivers dropdown menu and select

How do I add a provider?

Published September 19th, 2023 by lbrack

To add a provider to a program: 1. Go to Program Details page. 2. Scroll down to Users section. 3. Add user's email address to Email field and select "Program Provider" from the Role dropdown menu.

How do I add a child profile? (As an Administrator)

Published September 25th, 2023 by lbrack

No functionality yet.

How do I change my password?

Published December 27th, 2022 by lbrack

To change your password: Click here to watch the video: https://www.screencast.com/t/x0N0pAan 1. Go to login page at www.aepsi3.com. 2. Click FORGOT YOUR PASSWORD. 3. Enter your email into the Email Address field. 4. Click REQUEST PASSWORD RESET. 5. You will receive an email from no-reply@aepsi3.com with a link to reset your password. 6. Click on th

What Child Profile fields are required for OSEP Reporting?

Published October 2nd, 2023 by lbrack

There are several child profile fields that are required for OSEP reporting. From the child's profile page , you must click the checkbox for Include in  OSEP  reporting. If that checkbox is selected, you will then be required to select an option from the Funding source dropdown menu, and enter a date into the Program entry date field. The Program ex

If I need to be compliant with HIPAA, is Brookes Publishing Co. able to be a Business Associate in accordance with HIPAA regulations?

Published September 19th, 2023 by lbrack

If you are a health care provider using AEPSi™, according to the Health Insurance Portability and Accountability Act (HIPAA), Brookes Publishing Co. qualifies as your Business Associate because we are handling protected health information (PHI) in the form of child data entered by you into AEPSi. Under the terms of HIPAA's Privacy Rule, you must obt

How do I archive a child profile [Admin] (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to archive a child profile as an Admin.

How do I view a list of all program users (Video)?

Published January 23rd, 2024 by lbrack

Click below to watch the video on viewing a list of program users: 

How do I add a Ready-Set assessment (Video)?

Published January 23rd, 2024 by lbrack

Click below to watch the video on adding a Ready-Set assessment:

How do I add child profiles (Video)?

Published January 23rd, 2024 by lbrack

Click below to watch the video on how to add child profiles: 

How can I add Account Administrator access to an existing user?

Published September 19th, 2023 by lbrack

To add account administrator access to an existing user: 1. Go to the Account Details page. 2. Scroll down to Users section. 3. Add existing user's email address to Email field and select "Account Administrator" from the Role dropdown menu. Click  ADD.

How do I change my username (Video)?

Published January 23rd, 2024 by lbrack

Click below to watch the video on how to change your username: 

How do I add an AEPS-3 Test for a child (Video)?

Published January 23rd, 2024 by lbrack

Click below to watch the video on how to add an AEPS-3 Test for a child.

What is the Skills Matrix (Video)?

Published January 23rd, 2024 by lbrack

Does AEPSi support my web browser?

Published September 19th, 2023 by lbrack

Yes, care has been taken to make AEPSi accessible to as many browsers as possible. AEPSi should appear fully functional on all modern browsers, including Google Chrome, Microsoft Edge, Firefox, and Safari. If you experience any browser issues with AEPSi, please notify the implementation team via email at implementation@brookespublishing.com

What is the Ready-Set?

Published September 7th, 2023 by lbrack

The Ready-Set assessment allows you to quickly assess all the children in your preschool or Head Start classroom for markers of early school success and identify the few who may need a full assessment with AEPS -3. With 40 items from the AEPS®-3 Test looking at  skill development across the eight AEPS-3 areas (Fine Motor, Gross Motor, Adaptive, Soci

How do I create a customized assessment (Video)?

Published January 23rd, 2024 by lbrack

Watch below to learn how to create a customized assessment.

What are Ready-Set assessment activities?

Published September 19th, 2023 by lbrack

The Ready-Set assessment activities are two sets of activities: one set of three Home-Based Assessment Activities and one set of four Center-Based Assessment activities. A complete set of assessment activities includes all Ready-set items allowing professionals can to access  all Ready-Set items.  Each assessment activity targets 8-15 Ready-Set item

How do I delete a user profile (Video)?

Published January 23rd, 2024 by lbrack

How will I be able to run OSEP reports if I have AEPS-2 and new AEPS-3 data (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below on generating OSEP reports when you have both AEPS-2 and AEPS-3 data.

Can I have access to multiple programs as a Program Administrator (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to access multiple programs as a Program Administrator.

How do I remove a child from a group (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to remove a child from a group.

How do I view my programs?

Published September 19th, 2023 by lbrack

As Account Administrator, to view a list of all of your programs: 1. Go to the Account Details page.2. Go to Programs section to view all programs within your Enterprise account.

How do I generate an OSEP report (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to generate an OSEP report.

How do I transfer child records from one program to another?

Published July 11th, 2024 by lbrack

An Account Administrator can transfer child records from one program to another within their Enterprise account. To transfer child records from one program to another: Log in as Account Administrator. On the Account Details page, scroll down to the Incoming Child Transfers section. Select "Create New Transfer". Select a program from the Transfer Fro

How do I add a program (Video)?

Published January 23rd, 2024 by lbrack

To learn how to add a program, watch the video below:  

How do I locate a child record once it has been transferred from another program?

Published July 11th, 2024 by lbrack

Once the child record has been transferred, the child profile will appear in the Children section of the receiving program. To view the transferred child record: Select your program from the user dropdown menu. Under the Children section, click the name of the child whose profile you wish to view.

How do I generate a Child Report? (Video)

Published July 24th, 2024 by lbrack

Watch the video below to learn how to generate Child Reports.

How do I assign a caregiver to a child (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to assign a caregiver to a child.

How do I search for a program?

Published September 19th, 2023 by lbrack

To search for a program: From the Home page, select View Account. Scroll to the Programs section. Enter the name of the program and then click SEARCH.  

How do I delete a program?

Published September 7th, 2023 by lbrack

The Enterprise Account Administrator has the ability to delete programs from the Enterprise account. To delete a program: Log in as Account Administrator. From the Home page, select "View Account" (the name of your account will be displayed). Scroll down to the Programs section and click on the program name. On the Program Details page, scroll to th

Can I recover a program that I accidentally deleted?

Published September 7th, 2023 by lbrack

Once a program has been deleted, it cannot be recovered.

Can I use assessment activities for an individual child?

Published September 7th, 2023 by lbrack

Yes, a professional does have the option to complete all or portions of the AEPS-3 test using assessment activities for an individual child. There are ten home-based and ten center-based assessment activities for the AEPS-3 Test. For Ready-Set, there is one set of three Home-Based Assessment Activities and one set of four Center-Based Assessment Act

How do I edit a child's assessment (Video)?

Published January 23rd, 2024 by lbrack

Click below to watch the video on how to edit a child's assessment:

Can I use one login to access multiple AEPSi accounts?

Published September 19th, 2023 by lbrack

You will have one login for AEPSi that will allow you to access multiple AEPSi accounts that you have been granted access to. You can access programs and/or accounts by selecting the dropdown from the top menu.  

How do I create custom fields?

Published September 7th, 2023 by lbrack

As an account administrator you have the ability to create custom fields that will be displayed on the child profile or caregiver profile page. If there is any information that you would like AEPSi to track (i.e. IEP date, race/ethnicity), you can use the custom field feature. There are five types of custom fields that can be created: a date field,

Is there a fee for transferring my data from my current AEPSi account to the new AEPSi account?

Published October 2nd, 2023 by lbrack

Customer will have access to the import templates to transfer data from their current account to the new one. Implementation will provide a complimentary support call (30 minutes) to answer questions and assist with import. If any additional support is needed, we can provide a quote. The quote will be based on the amount of data to be imported.  For

How do I log into AEPSi (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below for an overview of how to log into AEPSi.   

Where can I view the curriculum (Video)?

Published January 23rd, 2024 by lbrack

How do I edit my user profile (Video)?

Published January 23rd, 2024 by lbrack

Click below to watch a video on editing your user profile: 

How do I change my password (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below for details on how to change/reset your password.   

How do I add provider access to a program administrator (Video)?

Published January 23rd, 2024 by lbrack

Click here to watch the video on adding provider access to a program administrator: 

How do I delete a child profile (Video)?

Published January 23rd, 2024 by lbrack

Watch the video below to learn how to delete a child profile. 

How do I edit a child's Program exit date?

Published April 16th, 2025 by lbrack

To edit a child's Program exit date, watch this video:

What is the Child Profile List report?

Published July 11th, 2024 by lbrack

The Child Profile List Report contains demographic information for all children. The report includes: Program name, child name Child ID, Alt ID, DOB, Status (Active or Archived), Archived date, Gender, Classroom, Developmental status, OSEP reporting (Yes or No), Funding source, Entry date, Exit date, number of assessments, and date and type of lates