What are the strengths of AEPS in measuring each of the three OSEP child outcome reporting areas?(positive social-emotional skills, acquisition and use of knowledge and skills, and use of appropriate behaviors to meet individual needs)?

Published November 2nd, 2023 by Monica Belle

One of the biggest strengths of the AEPS -3 system is its highly sensitive test. The AEPS -3 Test items measure small increments of development that result in a more accurate assessment of a child’s performance across eight comprehensive areas. This makes a crucial difference for children with delays, whose progress can go unnoticed by less sensitiv

How does AEPS request and use input from parents? What functions does AEPS have for reporting to parents?

Published October 14th, 2023 by Monica Belle

An integral part of the AEPS assessment , the AEPS -3 Family Report and FACS (Family Assessment of Child Skills) provides parents and caregivers with the opportunity to describe their child’s interest, participation, enjoyment, and/or difficulties in daily, family, and community activities. With the FACS, parents complete an assessment of their chil

How do I know my data will be secure?

Published September 24th, 2023 by Monica Belle

Brookes Publishing Co., the publisher of AEPSi, is committed to keeping your data safe, secure, and private. AEPSi uses robust security measures and employs the appropriate physical and technical safeguards to protect user data, child data, and other data entered by users in the system and ensure over time their continued confidentiality and correct

How does AEPS’s scoring mechanism align with the levels of progress required for reporting by OSEP?

Published October 14th, 2023 by Monica Belle

A 's OSEP Reports automatically gathers scores for children on the specific items of the AEPS Test that correlate to the three OSEP Child Outcomes, calculates for each child whether or not he or she is performing at the level of same-age peers, and then sorts them into the levels-of-progress categories required by OSEP: % of children who maintained

How do I assign a Lead provider?

Published September 17th, 2023 by Monica Belle

To assign a  Lead provider : Click the user dropdown menu to select your program. [Screenshot of user dropdown menu] You will be taken to the Program Details page. Under the Children section, click on the name of the child you would like to assign a Lead provider to. [Screenshot of Program Details page with Children section] You will be taken to the

Do I have to assess and score all goals when determining eligibility?

Published September 15th, 2023 by Monica Belle

Yes, you should assess and score all goals when determining eligibility. In AEPSi, the system will allow you just to select scores for AEPS goals and finalize the assessment, so that the Eligibility Cutoff Scores report can be generated.

Can AEPS be used to determine eligibility for services?

Published September 15th, 2023 by Monica Belle

Yes,  AEPS-3 can be used as a valid source for helping determine eligibility. AEPS-3 can be used as a standalone measure in states and territories where teams may use informed clinical judgment and/or a valid assessment instrument as a primary method of determining eligibility. In states and territories where teams are required to administer multipl

When will my current AEPSi account expire?

Published September 15th, 2023 by Monica Belle

If you no longer plan to use your current AEPSi account, we will cancel the account at the time you purchase a subscription for the new AEPSi system. You will receive a final invoice with a reconciliation for your child record usage to date. You will have the option to export any data and reports from your current AEPSi account.  If you wish to keep

How do I add an existing caregiver to a child profile?

Published September 15th, 2023 by Monica Belle

To add an existing caregiver  to a child profile: Go to the Child Summary page for the child.  Click “EDIT TEAM” next to Caregivers. Click ADD NEW CAREGIVER.         A pop up window will appear with the options to select an existing Caregiver from the dropdown menu. Select the caregiver from the dropdown menu.         Select relation to child from t

How does AEPS’s scoring mechanism align with the levels of progress required for reporting by OSEP?

Published November 2nd, 2023 by Monica Belle

AEPS follows OSEP’s guidelines and uses empirically derived cutoff scores to help you determine progress across the three outcomes.   AEPSi's OSEP Reports automatically gathers scores for children on the specific items of the AEPS Test that correlate to the three OSEP Child Outcomes, calculates for each child whether or not he or she is performing a

How will I be able to run OSEP reports if I have AEPS-2 and new AEPS-3 data?

Published November 2nd, 2023 by Monica Belle

AEPSi  will provide the ability to use the  AEPS -2 for  near entry  and the new  AEPS -3 for  near exit . You will have the ability to import the COS scores for the three Child Outcomes from the legacy system. You should then assess the child with the AEPS-3 for near exit. AEPSi will generate the COS scores at near exit and determine the OSEP progr

Do I have to answer all of the questions in the assessment even though most of the questions my child cannot do?

Published September 15th, 2023 by Monica Belle

It is not necessary to answer all of the questions or items in the assessment if your child cannot perform them. AEPS is designed to be flexible and individualized, and it recognizes that children have different developmental levels and abilities. The purpose of the assessment is to gather information about a child's current developmental status, st

How do I add a program?

Published September 17th, 2023 by Monica Belle

To add a program: Click the arrow on the user dropdown menu, and select your account. Click the VIEW [your account name] button. Under the Programs section, click "New Program". Enter the program information. Red asterisks indicate required fields. From the Type dropdown menu, select whether your program is a Day Care, Early Head Start Program, Head

How do I change my username?

Published October 18th, 2023 by Monica Belle

Your username is the email address your account administrator or program administrator used to set up your user profile. If you wish to change your email address on file: Login to www.aepsi3.com. Select the arrow from the top right navigation menu and select My Profile.  Click Edit. Enter your new email address in the "Email" field and click Save. 

What are the technology requirements for using AEPSi?

Published September 24th, 2023 by Monica Belle

Basic technology is required for AEPSi. You’ll need a desktop, laptop computer or tablet, Internet access, and an up-to-date web browser such as Firefox, Chrome, Microsoft Edge, or Safari. You will need Adobe Reader to download or save assessments, reports, and other resources from AEPSi.

How do I edit a Program?

Published September 17th, 2023 by Monica Belle

To edit a program: From the Home page, under the Programs section, select "View" next to the name of the program you wish to edit. You will be taken to the Program Details page for that program. From there, click the EDIT button on the top right. Make any necessary changes, and click SAVE.

Where can I find recent transfers?

Published July 18th, 2024 by Monica Belle

As Enterprise Account Administrator, you can find recent transfers on your AEPSi Home page and your Account Details page. Information provided will include the date of the transfer, number of children transferred, status, transferred from, transferred to, and transferred by. AEPSi Home Page Account Details Page Click "View" to view details of the tr

Quick Guides

Published December 6th, 2023 by Monica Belle

AEPSi Quick Guides Getting Started Guide for Enterprise Account Administrators Getting Started Guide for Pro Account Administrators Quick Guide to AEPSi for Providers OSEP Quick Reference Guide          

How do I create an Assessment?

Published May 8th, 2022 by Monica Belle

To create an assessment for a child:  Select Children from the left side bar navigation menu.   Click “View” next to the child for which you want to create an assessment.  Scroll down to the Assessments section.   Click “Create New Assessment”.  The child will be selected by default. If you wish to create assessments for a group of children (up to f

How do I import child profiles?

Published September 24th, 2023 by Monica Belle

How can I move my data from the current AEPSi account to my new AEPSi account? You have the ability to import child demographic data and  near entry   OSEP  dat... You have the ability to import child demographic data and  near entry   OSEP  data from your current account to your new  AEPSi  account. Depending on which type of data you need to move

Will the method of determining eligibility change with the new AEPS-3?

Published September 24th, 2023 by Monica Belle

Through extensive research, the AEPS-3 developers have established empirically validated cutoff scores that can be used for determining eligibility. Automated eligibility reports can be easily run for children in the AEPSi system, and cutoff scores are included in the print materials. (Note that these cutoff scores do not correspond to age equivalen

How do I edit a caregiver profile?

Published September 26th, 2023 by Monica Belle

To edit a caregiver profile: Select your program from the user dropdown menu. Under the Caregivers section, locate the name of the caregiver whose profile you wish to edit, and click "Edit". Make any desired changes and click the SAVE button when finished.

What is the Child Progress Record?

Published July 16th, 2024 by Monica Belle

  The Child Progress Record is a visual record of a child’s current abilities, learning targets from the AEPS -3 Test, and progress over time. The shaded arrows create a snapshot of skills your child has gained, skills they are just starting to use, and skills they have not yet developed. It shows you where a child is in all eight developmental area

What is the Eligibility Cutoff report?

Published July 16th, 2024 by Monica Belle

The Eligibility  Cutoff Scores  Report uses AEPS-3 Test area goal scores to recommend eligibility status. AEPSi automatically calculates the child’s chronological age and compares area goal scores with empirically validated cutoff scores corresponding to the appropriate age interval. Use this report to review:  Area Goal Score and Cutoff Score for e

Will the child data I enter into AEPSi be used for any other purposes?

Published October 14th, 2023 by Monica Belle

Brookes Publishing Co. and EMRG may use Child Data that have been stripped of all personally identifying information about individual children, registered users, organizations, and programs (“De-identified Data”) for research purposes. From time to time, Brookes Publishing Co. and/or EMRG or its individual members may publish the results of their re

How do I log into AEPSi?

Published September 17th, 2023 by Monica Belle

To log into AEPSi: Go to www.aepsi3.com. Enter your email address and password. Click the SIGN IN  button.

How do I delete a user profile?

Published September 26th, 2023 by Monica Belle

To delete a user profile:

How do I customize my assessment?

Published January 11th, 2024 by Monica Belle

You have the option to customize your AEPS-3 assessment. You can create a customized assessment based on specific areas you want to assess, the child’s previous scores, scoring notes on the child’s previous assessments, and items marked as targets for the child (IFSP/IEP goals). Or you can customize your assessment based on the current assessment an

What types of users are in a program?

Published September 26th, 2023 by Monica Belle

Users in a program can have the following roles: Program Administrator:  Users who are program administrators can invite and remove user profiles; create, archive, and delete child profiles; create caregiver profiles, assign children to providers; view assessment data, create classrooms, and create reports. Program Provider:  The Provider role is de

How do I import my data to the new AEPSi account?

Published September 24th, 2023 by Monica Belle

How can I move my data from the current AEPSi account to my new AEPSi account? You have the ability to import child demographic data and  near entry   OSEP  dat... You have the ability to import child demographic data and  near entry   OSEP  data from your current account to your new  AEPSi  account. Depending on which type of data you need to move

If I completed an AEPSi initial assessment for my child one month ago but now have the new AEPS-3, should I re-assess the child with the new AEPS-3?

Published November 2nd, 2023 by Monica Belle

It is up to you on whether you decide to re-assess the child with the new  AEPS-3. For the purposes of accountability, you can use the second edition of AEPS for near entry and then the AEPS-3 for progress monitoring and near exit. If you wish to be able to compare assessments for programmatic purposes, you may want to consider re-assessing with the

What is the Group Goal Planning Matrix?

Published July 16th, 2024 by Monica Belle

The Group Goal Planning matrix shows each child's goals as marked on their latest assessments. Use this report to get a quick snapshot of the most critical items to teach, see at a glance which children are working on the same skills, plan individual and group intervention activities, develop embedding schedules, and more.  The following parameters

Do I need to use the Ready-Set assessment if I already completed an initial assessment for my child?

Published September 15th, 2023 by Monica Belle

AEPS-3 Ready-Set is new to this edition of the AEPS system. It is an assessment and progress moni­toring tool that targets skills for school readiness and early school success. The measure consists of 40 AEPS-3 goals that represent all eight areas of the AEPS-3 Test, making Ready-Set shorter and faster to administer than the test. Ready-Set links to

Will this assessment tell me the child’s chronological age?

Published September 24th, 2023 by Monica Belle

AEPS-3 does not provide age equivalents. While most traditional standardized norm-referenced tests, and even some criterion-referenced assessments, provide users with age-equivalent scores, there are several inherent problems with this practice: For many tests, the age associated with a given item is not determined empirically; rather, the item is a

How do I add a child profile? (As a Provider)

Published September 17th, 2023 by Monica Belle

To add a child profile as a Provider: Select your program from the user dropdown menu.  Select Children from the left side menu navigation.  Click the "Add Child" link.  Enter the child's information. Red asterisks indicate required fields. You have the option to enter in an Alternate ID for the child, if applicable. Select the child's Developmental

How do I edit a child profile?

Published September 26th, 2023 by Monica Belle

T o edit a child profile: Select your program from the user dropdown menu. Under the Children section, click the name of the child whose profile you wish to edit. Click VIEW FULL CHILD PROFILE. Click EDIT CHILD PROFILE. Make any necessary changes, and click the SAVE button when finished.

How long will I have access to my current AEPSi account after I purchase the new AEPSi account?

Published September 15th, 2023 by Monica Belle

If you need access to the data, or plan to assess some children using the second edition of AEPS, you will have access to your current AEPSi account through your renewal date or for a set period of time. Child records for your current AEPSi account will be billed at a 50% discount.

How do I archive a child profile?

Published September 26th, 2023 by Monica Belle

To archive a child profile: Select your program from the home page or user dropdown menu in the upper righthand corner. Under the Children section, click on the name of the child you wish to archive. You will be taken to the Child Summary page for that child. Click VIEW FULL PROFILE.  Scroll down to the bottom of the page. There is an option to arch

How do I add a child profile? (As an Administrator)

Published September 17th, 2023 by Monica Belle

To add a child profile as an Administrator:  Click the user dropdown menu to select your program. Click the View [program name] button. Under the Children section, click "Add Child". Enter the child's First name, Last name, and Date of birth.  Enter in information for any other required fields (indicated with a red asterisk). You have the option to

If I complete the Ready-Set will it autofill the questions when I start a new AEPS-3 test?

Published September 24th, 2023 by Monica Belle

Yes, if you have completed a Ready-Set for a child, you can copy over the Ready-Set scores when creating a new AEPS-3 test. [add specific steps once functionality is available]

What information is included when I transfer child records?

Published July 16th, 2024 by Monica Belle

When an Enterprise account administrator transfers a child record from one program to another, the following information is included: child profile information including any custom fields caregiver profile information child journal entries finalized assessments a read-only version of any in progress assessments (Note: If the child is currently part

How do I delete a child profile?

Published September 26th, 2023 by Monica Belle

To delete a child profile as a Program Administrator: Select your program from the user dropdown menu. Click "View Program" to go to your program details page.  Under the Children section, click on the name of the child you wish to delete. You will be taken to the Child Summary page for that child. Scroll down to the bottom of the page. There is an

Were the areas in AEPS-2 updated for AEPS-3?

Published September 24th, 2023 by Monica Belle

Several important changes and updates to the AEPS-3 were made. Updates include: One seamless system for birth to six years  Two new test areas—Literacy and Math  Ready-Set—a shorter measure focused on school readiness skills Reimagined, tiered curriculum organized around routines and activities Expanded difficulty range, with more items at the upper

How does AEPS’s scoring mechanism align with the Early Childhood Outcomes (ECO) Center’s 7-point Child Outcomes Summary?

Published October 14th, 2023 by Monica Belle

AEPSi 's COS reports will automatically generate the COS 1–7 ratings for you, and in the Progress Report indicate if the child has or has not made progress. The AEPS Test scores are empirically aligned with the COS 7-point scale. 

What is the benefit of using AEPS for eligibility?

Published September 24th, 2023 by Monica Belle

There are several benefits to using information from the AEPS-3 Test to determine eligibility: AEPS-3 Test results expand both the depth and breadth of developmental information on children. AEPS-3 Test data leads to the development of high-quality IFSP outcomes and IEP goals. Using the AEPS-3 Test saves time and money because a single assessment ca

How do I add program users?

Published September 17th, 2023 by Monica Belle

To add program users: Click the user dropdown menu to select your program. Under the Users section enter the email address of the user you would like to add. Then select a user role from the dropdown menu. Click the ADD button. If the user is not already in your system, a popup box will appear prompting you to invite the user. Click INVITE. The user

Where can I find my billing information?

Published October 18th, 2023 by Monica Belle

To view your billing information: Select your account from the top dropdown menu. Click the button to view your account. You will be taken to the account details page.  You can view your billing information under the Billing section. It will list the name, phone number, and email address of the person in charge of billing for the account. 

Is AEPS aligned with the OSEP requirements for Indicator #3 and Indicator #7?

Published October 14th, 2023 by Monica Belle

AEPS-3 is designed to assess and improve children’s skills across the board, including the three OSEP Child Outcomes: Positive Social-Emotional Skills, Acquisition and Use of Knowledge and Skills, and Use of Appropriate Behaviors to Meet Needs. A crosswalk has been created to align the OSEP requirements for Indicator #3 and Indicator #7.  Formatted

How do I create a group assessment?

Published February 10th, 2025 by Monica Belle

Group assessments are designed to integrate seamlessly into daily activities, making observation and documentation easier for providers. To create a group assessment in AEPSi, follow these steps: Select Children from the hamburger menu. Click Create Assessment. Click the checkbox next to the children you would like to add to your group. You can add

When and why should I use the Ready-Set assessment?

Published September 15th, 2023 by Monica Belle

AEPS-3 Ready-Set is new to this edition of the AEPS system. It is an assessment and progress monitoring tool that targets skills for school readiness and early school success. The measure consists of 40 AEPS-3 goals that represent all eight areas of the AEPS-3 Test, making Ready-Set shorter and faster to administer than the test. Ready-Set links to

AEPSi Billing: Policies & Procedures for Subscription Use

Published January 7th, 2025 by Monica Belle

How do I add a caregiver profile?

Published September 17th, 2023 by Monica Belle

To add a  caregiver profile: Click the user dropdown menu to select your program. Under the Caregivers section, click "Add Caregiver". Enter the caregiver's information. Red asterisks indicate required fields. Your Account Administrator may include custom fields for a caregiver.  When finished, click the SAVE button.

Getting Started Tutorials

Published January 4th, 2024 by Monica Belle

Getting Started Tutorial: Enterprise Account Administrators (11:18) Getting Started Tutorial: Pro Account Administrators (9:45) Getting Started Tutorial: Program Administrators (13:07) Getting Started Tutorial: Providers (20:24)    

How are the areas of preliteracy, numeracy and pre-writing addressed in AEPS?

Published September 15th, 2023 by Monica Belle

AEPS -3 now includes two areas, Math and Literacy.  AEPS assesses preliteracy skills by observing a child's interactions with books, print materials, and their ability to understand and use language. It looks at early literacy behaviors such as attending to books, turning pages, and demonstrating interest in print. AEPS assesses numeracy skills by o

OSEP Reporting Tutorial and Slide Deck

Published November 22nd, 2024 by Monica Belle

Watch the Recorded OSEP Reporting Webinar Explore the new reports available for OSEP child outcomes reporting inside the AEPSi system.   Click  here  to watch the recorded webinar.    OSEP Child Outcomes reporting is now available in AEPSi. Watch the tutorial below to get an overview of the OSEP Outcomes reporting process and how to prepare your dat

How can I move my data from the current AEPSi account to my new AEPSi account?

Published September 24th, 2023 by Monica Belle

You have the ability to import child demographic data and  near entry   OSEP  data from your current account to your new  AEPSi  account. Depending on which type of data you need to move over, you can export the csv version of the Child Profile List report or the Entry Data Only (Ratings for Each Child) report from your current  AEPSi  account and t

What handouts can I provide to parents before, during, and after assessment?

Published October 15th, 2023 by Monica Belle

AEPS-3 supports placement of children in inclusive environments and fosters collaboration among teachers, specialists, family members, and other caregivers.  Caregiver and family input and participation are important to assessment, goal/outcome selection, teaching/intervention, and progress monitoring of young children. Caregiver involvement greatly