What is the age range for the use of AEPS-3?

Published September 25th, 2023 by MaryAlice Hatfield

The age range for AEPS-3 is birth to six years.

Near Entry COS Data Mapping Guide

Published May 30th, 2025 by MaryAlice Hatfield

How do I add a Provider to a child profile?

Published September 15th, 2023 by MaryAlice Hatfield

Log in with your username and password. From the dashboard, click on the 3-line icon to show the left navigation pane. From the navigation menu, choose Accounts and Programs Choose account Select name of desired Program from Programs. Click on the name of child you wish to assign a provider. On the Child Summary page, select the link Edit Team next

Do I have to complete all Ready-Set questions in order for it to be finalized?

Published September 18th, 2023 by MaryAlice Hatfield

Yes, in order for the Ready-Set to be considered finalized, you must complete all 40 items. The AEPS-3 Ready-Set pulls 40 developmentally advanced goals from the AEPS-3 for a concise measure focused on school readiness. The shorter Ready-Set supports convenient assessment of groups of children in preschool and Head Start classrooms. AEPS-3 Ready-Set

What kind of technical assistance will be available after we purchase AEPS and AEPSi?

Published October 4th, 2023 by MaryAlice Hatfield

Robust training and technical support designed to help your program successfully use AEPSi is included. Subscribers get An introductory web-based account set-up/walkthrough for your AEPSi Account Administrator 24/7 technical support by phone and email for all users Self-guided online tutorials for AEPSi providers Online knowledge base with extensive

Does Brookes offer “train-the-trainers” workshops so that qualified professionals at our program can train our staff, or is all training offered only through your trainers?

Published October 4th, 2023 by MaryAlice Hatfield

These are the various training options at this time: AEPS-3 Webinars , presented by AEPS experts and hosted by Brookes on Location, help ensure that staff members know AEPS-3 inside and out. AEPS-3 Training Institutes are held multiple times each year in different locations. All professionals are able to register for these training institutes. Pleas

When is training available for the new AEPS and new AEPSi? How long does it take to arrange for training?

Published October 4th, 2023 by MaryAlice Hatfield

A variety of training options are available for the AEPS-3 system: Virtual training seminars, presented by AEPS experts and hosted by Brookes on Location, help ensure that staff members know AEPS-3 inside and out. AEPS-3 Training Institutes are held multiple times each year in different locations. All professionals are able to register for these tra

How do I generate a Classroom report?

Published January 10th, 2024 by MaryAlice Hatfield

To generate a Classroom Report  as a  Program Administrator or Provider : Click the user dropdown menu to select your program.  2.  Click "View Program".   3.  You will be taken to the Program Details page. Under the Classroom section, click on the name of the classroom you would like to run the report.   4. After you select the report you wish to r

How do I add a Provider to a child profile?

Published September 18th, 2023 by MaryAlice Hatfield

To add or assign a Provider to a child profile, take the following steps: Select Children from the left side bar navigation.  Click "View" next to the child profile.  Select "Edit Team" next to Providers. Click Add New  Provider . Select the provider from the dropdown menu and "Yes" or "No" for lead provider. Click SAVE.

What types of Reports are available in AEPSI?

Published September 25th, 2023 by MaryAlice Hatfield

In AEPSi there are Child reports, Class reports, Program reports and Account reports. This includes specific reports:  Score Summary, Graphed Scores, IFSP/IEP Summary, AEPS Child Progress Record, and Present Level of Functioning Report for use at IFSP/IEP meetings. The following chart lists the reports and roles with access. For more information on

What languages are available for the AEPS-3 assessment?

Published September 25th, 2023 by MaryAlice Hatfield

The AEPS-3 Child Observation Data Form and AEPS-3 Ready-Set are available in Spanish, along with the AEPS-3 Family Report, AEPS-3 Family Assessment of Child Skills, and AEPS-3 Child Progress Record. The family handouts, Quick Reference Guides, and planning forms are also available in Spanish. All Spanish materials can be accessed on the AEPS-3 Forms

How do I update my account information?

Published September 15th, 2023 by MaryAlice Hatfield

In order to update account information take the following steps: Log in to your account Select the Account you wish to edit from the drop down. Click on the View Account button: Choose the Edit button in the section to update. Make desired changes. Select Save button to confirm changes.

How do I add a Classroom?

Published August 23rd, 2024 by MaryAlice Hatfield

Select your program from the Account page (Note: If you have a Pro account there will only be one program listed).   2. Click on the name of the program.  3. Once in Program Details scroll down to Classrooms and then click Add Classroom.   4. Name the classroom and save to be able to add children to classrooms when entering profiles.        

Do I have to add the Program exit date when the child profile is created?

Published September 18th, 2023 by MaryAlice Hatfield

Once the program exit date for a child is known, enter that information on the child profile. Until the exit date is known, you may leave the field blank. If a valid date is not entered, the child won't be included in the OSEP Progress Data Reports.

How many teachers can be assigned to a child profile?

Published September 25th, 2023 by MaryAlice Hatfield

There is no restriction on how many providers can be assigned. However, there can only be one lead provider.

What test areas are new to AEPS-3?

Published September 15th, 2023 by MaryAlice Hatfield

Longtime AEPS users will be familiar with much of the content and processes in this new third edition. The foundational model shaping AEPS-3 remains unchanged: AEPS-3 is still a linked system that directly connects assessment to goal development to intervention/teaching and progress monitoring. While test items have been revised and reorganized into

Child Profile Data Export Mapping Guide

Published May 30th, 2025 by MaryAlice Hatfield

Where can I find the billing details?

Published October 4th, 2023 by MaryAlice Hatfield

Log in using your username and password.  Select your account or program from the dropdown menu.  Once the account or program is selected the details are at the top of the screen.  Scrolling down the user should see Billing details.

Will my child profiles have the same ID in both AEPSi accounts?

Published September 25th, 2023 by MaryAlice Hatfield

In the new system, child profiles will have an AEPSi ID that is autogenerated and different from the current AEPSi. There is also an optional alternate Child ID for you to enter a unique identifier.

What is the Present Level of Functioning report?

Published July 18th, 2024 by MaryAlice Hatfield

The  Present Level of Functioning  report shows all items from an  assessment  grouped by score: Mastered (2), Emerging (1), and Not Yet Observed (0).  Use this report to:  Review the child’s level of functioning for each objective and goal.  Identify which items the child performs independently and consistently and which items are emerging.  Assist

What is the IFSP/IEP Summary report?

Published July 18th, 2024 by MaryAlice Hatfield

The IFSP/IEP Summary shows all items where the target is selected on an assessment. This report can be used to help write goals for a child’s IFSP or IEP. This report contains the goal, objective, score, notes, and comments for each of the assessment areas. In addition, the report also includes a sample IFSP/IEP goal that can assist in your IFSP/IEP

Can the AEPS-3 be used in the current version of AEPSi that has my AEPS-2 data?

Published September 15th, 2023 by MaryAlice Hatfield

AEPS-3 cannot be used in the current version of AEPSi (https://www.aepsi.com). Programs should subscribe to the new online system for AEPS-3. For information on how to order the new AEPSi system, visit https://aepsinteractive.com/about-aepsi/.

What is the cost for training my staff on the new AEPSi?

Published October 4th, 2023 by MaryAlice Hatfield

We offer flexible and cost-effective training options for AEPS-3 users. Live, virtual training from AEPS trainers is available now—your organization can  host a seminar or send staff to a  virtual AEPS Training Institute . An updated  AEPS-3 Interrater Reliability course is also available. Live, virtual trainings focused on use of the new AEPSi syst

What is the Child Summary page?

Published September 25th, 2023 by MaryAlice Hatfield

The Child Summary page is the central place for managing child records. Providers can make edits to the child profile, assign providers and caregivers, create and manage assessments, generate individual reports, download the Family Reports and FACS, and create journal entries.

Why doesn’t AEPS produce age equivalents?

Published September 15th, 2023 by MaryAlice Hatfield

Age norms (equivalents) are not provided for items on the AEPS-3 Test. Choosing targets for intervention should not be based on children’s ages; rather, their status in each developmental area should dictate where intervention/teaching activities should begin. For children who are delayed or lack skills in a developmental area, it is critical to beg

What is the Progress of all Children report?

Published July 18th, 2024 by MaryAlice Hatfield

This report shows each child’s AEPS Test scores by Area for the first test and the last test recorded for the child during the date range selected and shows any progress made. Use this report to get a quick snapshot of the developmental progress of these children over time.

What languages are available for the Ready-Set assessment?

Published September 25th, 2023 by MaryAlice Hatfield

The Ready-Set assessment is available in English and Spanish.

How do I give another teacher access to a child profile?

Published September 25th, 2023 by MaryAlice Hatfield

Teachers are typically Providers so to assign a Pro vider to a child : Click the user dropdown menu to select your program. You will be taken to the Program Details page. Under the Children section, click on View next to the name of the child you would like to assign a provider. You will be taken to the Child Summary page. In the Providers section,

Will we need training for transitioning from AEPS-2 to AEPS-3?

Published October 4th, 2023 by MaryAlice Hatfield

When conducting field test studies for  AEPS -3, experienced users were able to accurately administer the  AEPS -3 Test after a two-hour training and completion of the  AEPS -3 Interrater Reliability course. We recommend that users familiar with the second edition read the User’s Guide and introductory chapters to the  Assessment  and  Curriculum  v

Does the AEPS-3 have different levels like AEPS-2?

Published September 15th, 2023 by MaryAlice Hatfield

AEPS-3 is a comprehensive, reliable, linked system that seamlessly ties together assessment, goal/outcome development, teaching/intervention, and progress monitoring for children ages birth to six years old.    AEPS-3 is a seamless birth to 6 assessment tool.

What is the Assessment Export?

Published July 18th, 2024 by MaryAlice Hatfield

The Assessment  Export   provides a csv export of the individual scores for each item in the  AEPS -3 Test. The export also includes the child demographic information and any custom fields. The Assessment export generates a report that contains all the questions in the AEPSi test as well as demographic data, custom fields, Overall Raw Score, Overall

How do I generate a Program report?

Published September 27th, 2023 by MaryAlice Hatfield

To generate a Program report as a Program Administrator: Click here to watch the video: https://www.screencast.com/t/LNKGxurmrkh Click the user dropdown menu to select your program. You will be taken to the Program Details page. In the Reports section, select the report you wish to generate. The system will walk you through the necessary selections

How do I generate a Child Report?

Published September 25th, 2023 by MaryAlice Hatfield

To generate a Child Report as a Program Administrator: Click the user dropdown menu to select your program. Click "View Program". You will be taken to the Program Details page. Under the Children section, click on the name of the child you would like to run the report for. You will be taken to the Child Summary page. In the Child Reports section, se